My Intern Ltd Privacy Policy

We ask that you read thisprivacy policy carefully as it contains important information on who we are,how and why we collect, store, use and share personal information, your rightsin relation to your personal information and on how to contact us and the dataprotection regulator in the event you have a complaint.

The Policy applies to you ifyou visit our website (www.my-intern.com). It also applies to you if you are acontact at one of our employer clients or prospective clients.

It does not apply to theprocessing of any information we collect if you interact with any of our brandambassadors or brand representatives, we engage on behalf of our employerclients. Nor does it apply to any online activity we carry out on behalf of ouremployer clients (including any recruitment websites and prize promotions weadminister for them). In the language of data protection laws, we act as ‘dataprocessor’ for our employer client who is the ‘data controller’. This isbecause they control the purposes and means for processing the data. If youhave any questions about our clients’ use of your data, you should contact theclient direct.

We know that you care abouthow your information is used and shared and we appreciate your trust in us todo that carefully and sensibly.

My Intern Ltd –Who we are

This website is operated by MyIntern Ltd. We are a limited company and our registered office and businessaddress is Innovation Park, University of Nottingham, Triumph Rd, NottinghamNG7 2TU.

We collect, use and areresponsible for certain personal information about you for the purposes ofrunning our business. When we do so we are regulated under the General DataProtection Regulation which applies across the European Union and the UnitedKingdom and we are responsible as ‘controller’ of that personal information forthe purposes of those laws.

Throughout our websites welink to websites of our job boards and thier employer clients, who use ourservices to promote placements, apprenticeships and other opportunities. These websitesmay also gather information about you in accordance with their own separateprivacy policies. For privacy information relating to our employer clients’websites, please consult their privacy policies as appropriate. They willnormally be found at a link on the homepage of the employer’s site you clickthrough, or will be notified to you during the employer client’s registrationprocess.

 

Collection and personalinformation use

 

We collect personalinformation about you when you access our website, register with us, contactus, ask us for information, send us feedback, post reviews and other materialto our website and participate in research surveys we conduct.

We collect this personal information from youeither directly, such as when you register with us, contact us, complete questionnaires, or indirectly, such as yourbrowsing activity while on our website (see ‘Cookies’ below).

 

The personal information wecollect about you depends on the particular activities carried out through ourwebsite. That information includes:

  • your     name, username, password and email address
  • what     you are studying and what fields, roles and locations you are interested     in working in
  • University     and course
  • details     of any reviews you leave on our website
  • your     preferences as to how we communicate with you
  • details     of how you use our site – for example, what things you have clicked on,     and what features on our site you have made use of
  • details     of how you interact with email we send you – we gather statistics around     email opens and clicks using industry standard technologies
  • if     you are a user or point of contact who works for one of our job boards or clients,     we will obtain your name and contact details from you or our client

 

We use this personalinformation to:

  • promote     our website to you
  • create     and manage your account with us
  • provide     to you the features on our websites
  • customise     our websites and their content to your particular preferences and your     areas of study
  • notify     you of any changes to our websites, this policy or to our services that     may affect you
  • improve     our websites and the services we provide to our employer clients
  • investigate     and act against fraudulent or unlawful activity
  • administer     and protect our business
  • to     resolve disputes or troubleshoot problems
  • combine     it, on an anonymous basis, with data about lots of other people who     interact with our websites or brand representatives – this process is     known as ‘aggregation’. We use aggregated data – which does not identify     you personally – to gain and share insights into our user base as a whole,     to improve our services, and help our brand partners to improve the way     they promote and provide their placements, apprenticeships and other     opportunities.

Our websites are aimed atthose students in higher education. None of the opportunities we promote on ourwebsites are open to any person below 16 years of age. Our websites are notintended for use by children under the age of 16 and we do not knowinglycollect or use personal information relating to children under 13, eitherthrough our websites or the activities of our brand representatives. If someonewe know is under 13 years of age provides us with any information about them,we will either request the consent of their parent or guardian, or delete theinformation as soon as reasonably possible.

We will retain yourinformation only for as long as is necessary for the purposes set out in thispolicy. If you have an account on our website and no longer want us to use yourinformation to provide our website services and email information to you, youmay close your account by contacting us and we are working hard to bring in adelete account button.

If you haven’t already deletedyour account, we will take any personally identifying data out of your account(that is, ‘anonymise’ it) if you have not interacted with our website for aperiod of 4 years.

If you work for a prospectiveclient and we have your contact details for marketing purposes, we will retainyour contact details for no more than 2 years, unless your business becomes apartner of My Intern Ltd.

If you are a user or contactworking for one of our clients, we will retain information we process about youas long as is required in order to provide you with our services, or contactyou about our services.

Additionally, we will retainand use your information to the extent we need to, to comply with our legalobligations, resolve disputes, administer and enforce our client agreements,and as otherwise described in this privacy policy.

If you opt in to share yourdata with employers and job-baords, the following information will be passed toall the employers that you shortlist, follow or favourite.

  • First     name
  • Surname
  • Email     Address
  • Course
  • University

If at a later date you wouldlike to stop sharing your data with employers, you can change your preferencein the ‘account’ section of our website or contact us directly for this change whichwe will respond as reasonably as possible.

Once the information has beenpassed to a third-party, the employer has obligations and responsibilities toyou in respect of how they process your data. If you would like the employer toremove or amend the data we share with them, please contact the employerdirectly.

 

 

 

Legal basis forprocessing personal information

 

When we use your personalinformation, we are required to have a legal basis for doing so. There arevarious different legal bases upon which we may rely, depending on whatpersonal information we process and why.

The legal bases we may rely oninclude:

  • consent: where     you have given us clear consent for us to process your personal     information for a specific purpose. We use this basis to email you about     competitions and surveys, placement and apprenticeship listings, and other     opportunities.
  • contract: where     our use of your personal information is necessary for a contract we have     with you, or because you have asked us to take specific steps before     entering into a contract. We use this basis to create and manage your     account with us, provide you with the features and functions we have     agreed to provide to you subject to our terms of use, including (if you     have requested them) advice and support in relation to work experience     placements or apprenticeships.
  • legal     obligation: where our use of your personal information     is necessary for us to comply with the law. We use this basis to notify     you of any changes to our websites, this policy or to our services that     may affect you.
  • public     task: where our use of your personal     information is necessary for us to perform a task in the public interest     or for our official functions, and the task or function has a clear basis     in law
  • legitimate     interests: where     our use of your personal information is necessary for our legitimate     interests or the legitimate interests of a third party (unless there is a     good reason to protect your personal information, which overrides our     legitimate interests). We use this basis to customise our websites and     their content to your particular preferences, improve our websites and the     services we provide to our brand partners, help us decide which job     alerts, competitions and other opportunities to tell you about by email     (if you have requested that we do so) and create aggregated, anonymised     data as referred to above. We also base the following on our legitimate     interests: our use of data to investigate and act against fraudulent or     unlawful activity, administer and protect our business, to resolve     disputes or troubleshoot problems, and provide research services for our     clients.

 

Whom personalinformation is shared to

We routinely share your datawith some service providers we use to power our websites, email and marketingactivities.

We use a hosting partner tohelp us store your information.

We will share personalinformation with law enforcement or other authorities if required by applicablelaw.

If we sell our business or anypart of it, or if we merge with another business, we will share your personaldata with the new owner of the business or our merger partner.

Transfer of yourinformation out of the UK and EEA

Some of the processing of yourinformation by our service providers referred to above happens in countriesoutside the European Economic Area (EEA) and the UK.

Such countries do not have thesame data protection laws as the United Kingdom and EEA. But we require each ofour providers to ensure that they apply ‘appropriate safeguards’ endorsed underthe General Data Protection Regulation that are designed to help safeguard yourprivacy rights and give you remedies in the unlikely event of a misuse of yourpersonal information. To obtain more information on the different safeguards,you can visit this European Union website –https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu_en.

If you would like furtherinformation about the appropriate safeguards employed in processing yourinformation outside the UK an EEA, please contact us.

 

Marketing

 

We would like to send youinformation about jobs, competitions, newsletters, surveys and advice about jobopportunities, which may be of interest to you. Where we have your consent todo so, we will do this by email.

If you have previously agreedto being contacted in this way, you can unsubscribe at any time by:

—contacting us

—updating your communicationpreferences on our website

It may take some time for thesechanges to be processed and updated.

For more information on yourrights in relation to marketing, see ‘Your rights’ below.

 

 

 

 

 

 

 

 

 

Your rights

 

Under the General DataProtection Regulation, you have a number of important rights free of charge. Insummary, those include rights to:

  • access     to your personal information and to certain other supplementary     information that this privacy policy is already designed to address
  • require     us to correct any mistakes in your information which we hold
  • require     the erasure of personal information concerning you in certain situations
  • receive     the personal information concerning you which you have provided to us, in     a structured, commonly used and machine-readable format and have the right     to transmit those data to a third party in certain situations
  • object     at any time to processing of personal information concerning you for     direct marketing
  • object     to decisions being taken by automated means which produce legal effects     concerning you or similarly significantly affect you
  • object     in certain other situations to our continued processing of your personal     information
  • otherwise     restrict our processing of your personal information in certain     circumstances

For further information on each of those rights,including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) onindividuals’ rights under the General Data Protection Regulation.

If you would like to exerciseany of those rights, please:

  • contact     us
  • let     us have enough information to identify you
  • let     us have proof of your identity and address (a copy of your driving licence     or passport and a recent utility or credit card bill), and
  • let     us know the information to which your request relates.

 

 

 

 

Personal informationsecurity

We have appropriate securitymeasures in place to prevent personal information from being accidentally lost,or used or accessed in an unauthorised way. We limit access to your personalinformation to those who have a genuine business need to know it. Thoseprocessing your information will do so only in an authorised manner and aresubject to a duty of confidentiality.

It is important for you toprotect against unauthorised access to your password and to your computer. Besure to sign off when you finish using a shared computer.

We also have procedures inplace to deal with any suspected data security breach. We will notify you andany applicable regulator of a suspected data security breach where we arelegally required to do so.

Changes to thisprivacy policy

This website privacy policy was last updated on 3/09/2022.

We may change this websiteprivacy policy from time to time; when we do, we will inform you via Profile area on the website or via email.

 

‍